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Secretary Resume Sample One

999 Main Streets, Any Town, NY 99999
999-999-9999 (c), email@gmail.com

ELIZABETH WHITE

EXECUTIVE ASSISTANCE

I have many years in the career of a high-performance Administrative Assistant. Experienced in all aspects of office management, staff payroll, weekly meetings, and record maintenance while redesigning administrative processes to streamline functions, eliminate redundancy and expedite work flow. Expert organizational, leadership and communication skills. Recognized for professionalism, resourcefulness, and competence in managing affairs and supporting organizational goals.

AREAS OF EXPERTISE

  • Problem Solving & Decision Making and Research
  • Events & Meetings Management
  • Administrative Processes & Support
  • Document & Records Management

CAREER SUMMARY

  • Provided general clerical and administrative support to Director, Supervisor and staff.
  • Trained all new support staff including temporary staff.
  • Screened calls, visitors and mail; maintained schedules, appointments, and calendars.
  • Ordered all office equipment, supplies, stationary and business cards.
  • Designed and created brochures.
  • Transcribed minutes for weekly meetings.
  • Maintained confidential files and information. Perform records management.
  • Operated all office equipment, and boasted a typing speed of 75 words per minute.

PROFESSIONAL EXPERIENCE

ABC INC., Any Town, NY 1993 to 2007
Project Secretary

  • Prepared the monthly report.
  • In charge of sorting, indexing and routing of all incoming communications, printed and electronic.
  • Maintained master file copy of all incoming communication, properly indexed for easy reference.
  • Registered and logs all outgoing communications and maintained a master file copy accordingly.
  • Performed other duties as assigned.

XYZ CORP., Any Town, NY 1989 to 1993
Guidance Secretary

  • Maintain student database, class schedules and student grades.
  • Assist in the creation and maintenance of the master schedule of classes.
  • Import grades for creation of report cards and progress reports.
  • Compile, develop, maintain and update data and information for creating reports.
  • Register and withdraw students.
  • Maintain student cumulative files.
  • Schedule in-school and out-of-school suspensions and maintain discipline database.
  • Create and prepare certificates for promotion, perfect attendance and awards.
  • Compile student and parent hand book for publication.
  • Schedule Parent Placement Team meetings.
  • Maintain confidential files. Compile and send special education records requested by other school districts and agencies.

BCD INC, Any Town, NY 1989 to 1993
Principal’s Secretary

  • Assisting the Principal in administrative tasks, including preparing correspondence for district departments, staff, students, and parents.
  • Monitoring account balances, recording expenditures, transferring funds, reconciling site budget, and maintaining site payroll.
  • Processing substitute time cards.
  • Ordering materials and supplies.
  • Provide training, indirect supervision, distribution of duties and technical support to office staff.
  • Provide technical information to students, staff and the public concerning school policies, procedures, actions, activities and schedule as appropriate.
  • Collect, compile, organize and record a variety of data related to attendance, transfers, enrollment, transportation, personnel, payroll, equipment inventory and student activities. Prepare and maintain related records and files.
  • Process field trip requests through and maintain a calendar of scheduled trips.

SKILLS AND STRENGTH

Customer service, public relations, team player, self-starter and quick learner. The Ability to manage multiple tasks, projects and time management. Scanner (graphics, laser fiche, photo shots) Sierra System, Encompass (Pentamation), Metro Scan, Microfiche, GIS system, Tide Mark CPMS, PIMS Inquiry Program, Microsoft Word, Excel, Power point, Outlook, some Access, Internet (Websites).

VOLUNTEER ACTIVITIES

Performed home visits and monitored school grades during probation periods.

EDUCATION & TRAINING

AS, Liberal Arts & Criminal Justice; CALIFORNIA INSTITUTE OF TECHNOLOGY
General Studies & Criminal Justice; CORNELL UNIVERSITY
Public Works Administration; UNIVERSITY OF CHICAGO

  • School Security Certification
  • Medical Billing 1 & 2 Certification
  • Medical Assistant and Unit Secretary Certification

Sample Resume in PDFClick to download the Secretary Resume Sample One in PDF.

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