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Executive Secretary Resume Sample One

999 Main Street ♦ Any Town, NY – 99999 ♦ (999) 999-9999 ♦ email@gmail.com

RICHARD DAVIS

SUMMARY

Dedicated Executive professional with unique combination of talent Remarkably talented and resourceful Executive Secretary with more than 21 years experience in assisting Head of Corporate Operations and Corporate managers of Metallurgist, Safety & Security, Engineering and Quality Assurance departments.

  • Results driven in resourcefulness with attention to detail
  • Skilled problem solver and mutitasker
  • Producing copies of blueprints for distribution
  • Top-ranked in Customer service focused
  • Excellent written and oral communication skills
  • Profound knowledge of software programs such as Microsoft Word, Excel, PowerPoint, Outlook

EXPERIENCE

ABC INC., Any Town, NY 1988– 2009
Executive Secretary

  • Executive Assistant to the Plant Manager and management team. Duties included telephone screening, appointment scheduling, travel arrangement, meeting coordination, supply and uniform ordering, processing invoices, reconciling monthly credit card statements, troubleshooting PC and mainframe computer problems, data entry, generation of daily and monthly confidential Production and Financial reports and general office duties.
  • Timekeeping Administrator for 130 employees and responsible for new employee orientation, including coordination of legal documentation for the Human Resources and Payroll departments.
  • Recycling project manager, including coordination with vendors, data entry and tracking and reporting of recycling volume to staff, management and corporate offices. Conducted periodic presentations to staff to increase recycling awareness. Increased recycling volume 40% in the first 18 months.
  • Records Program owner, including administration of controlled document database (EtQ). Safety and Environmental Committees member, including coordination of documentation for OSHA and other local, state and federal agencies.

XYZ CORP., Any Town, NY 1986-1988
Executive Secretary

  • Able to type 80 CWPM.
  • Performs secretarial and word processing duties of some diversity including the preparation, use of forms, reports or records.
  • Composes correspondence and reports.
  • Maintains files and work unit records.
  • Posts data to records from information furnished and performs crosschecks, keeps running totals or net figures, as needed.
  • Uses data from reports for various purposes, according to established procedures and compiles and prepares special reports and analyses.
  • Performs a variety of responsible and confidential executive secretarial and clerical duties supporting the Planning and Zoning Department.
  • Constantly requires the handling of confidential or sensitive information.
  • Provides office support, including receiving visitors; arranging appointments, meetings, travel and conference registrations.
  • Reviews, organizes and distributes mail.
  • Participates in and coordinates internal and external work flow between the Group Manager or Mayor and City staff, including preparation, communication, and follow-up.
  • Researches internal and external resources; compiles information in organized format with listed options and recommendations, as appropriate, for consideration by the Group Manager of the Planning and Zoning Department.
  • Prepares and distributes packets for the Planning and Zoning and Board of Adjustment meetings.
  • Prepares minutes from Planning and Zoning and Board of Adjustment Meetings.
  • Prepares mailings for Public Hearings for Planning and Zoning and Board of Adjustment meetings.
  • Handles data entry of concerns for the entire Engineering Department, which includes: Building, Planning, Engineering and Economic Development.

BCD INC., Any Town, NY 1984– 2006
Executive Secretary to CFO

  • Generate meetings, maintain and update executive calendars utilizing MS Outlook.
  • Prepare and circulate agendas, meeting requests.
  • Translation and transcription of minutes.
  • Submit monthly expense reports.
  • Responsible for processing of Accounts Payable.
  • Prepare PowerPoint presentations for current and potential clientele.
  • Contract catering services for client meetings.
  • Arrange travel, hotels and rental cars.
  • Liaison with vendors, building maintenance and facilities.
  • Provide administrative support to 5 additional executives.

EDUCATION

  • Graduated New York University in 1983.
  • Attended Vocational School from 1980 until graduation in 1982 with a diploma in Business Office Education

COMPUTER  & TECHNICAL SKILLS

  • HRIS applications ADP payroll
  • MS Office (Word, Excel. PowerPoint, Outlook)

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