Payroll Specialist Resume Sample One

999 Main Street
Any Town, NY 99999
Cell: 999.999.9999



ABC Inc. Any Town, NY 11/2008 to Present
Payroll Specialist

  • Processed payroll via ADP in accordance with the state and federal laws and in accordance with company pay regulations bi-weekly for 2000+ employees.
  • Verified new hire paperwork complies with requirements and entered into ADP.
  • Prepared and transmitted direct deposit files by deadlines.
  • Practiced timely and accurate preparation of all payroll operations working closely with Human Resources department to ensure that payroll actions was in conformance with employment benefits practices and accounting procedures.
  • Ensured proper employee contribution deductions were in place for medical, dental insurance, 401k, flex spending, transit and parking reimbursements.
  • Interfaced routinely with Human Resources on employee benefits issues (deductions, workers compensation, vacation, retirement payments, 401 (k) plan, COBRA, etc.) to ensure timely and accurate processing.
  • Responsibly verified time card completion, insured all approval signatures were in place and provided resolution for any discrepancies.
  • Responded to external agencies for pay data info.
  • Administered wage garnishment requests and remitted payments.
  • Managed all payroll general ledger accounts, to include account reconciliations and monthly accruals.
  • Managed the federal and state payroll tax reporting, including quarterly and year-end returns.
  • Prepared, reviewed and transmitted federal, state and related filings by due dates.
  • Updated employee changes in salary, status and billing information, etc.
  • Provided favorable input in the development and monitoring of payroll accounting internal controls and procedures.
  • Prepared payroll-related broadcast communications for distribution to all employees.
  • Maintained accurate payment and reporting of federal, state & related payroll taxes.
  • Compiled and filed required reports for year-end close, year-end reporting and processing of W-2’s.
  • Developed and presented payroll-related presentations to upper management.
  • Completed special projects accurately and within the allocated time frame.

XYZ Corp, Any Town, NY 02/2003 to 06/2007
Payroll Specialist

  • Managed payroll process with time & attendance systems, general ledger interfaces & business rules that includes multi state payroll processing.
  • Created and organized garnishment & child support payment request forms & prepared termination letter notifications to court.
  • Audited & validated data transmitted to 3rd party administration for insurance carriers, FSA, & 401K plans to ensure data integrity & accuracy.
  • Answered telephone questions on payroll issues.
  • Reconciled payroll bank account & developed process to eliminate outstanding checks.
  • Demonstrated proficiencies in transforming & streamlining a process for better efficiency & help reduce the risk for errors.
  • Applied knowledge of payroll accounting to payroll function.
  • Applied secretarial skills in preparing excel spreadsheets for requested information, composed and typed letters, typed up process documentations, phone customer service with inter company associates and with sources of garnishment & child support orders.

BCD Inc., Any Town, NY 09/1999 to 08/2002
Payroll Specialist

  • Enter and maintain all payroll information all employees (system set-up, time sheet collection, time entry, labor reclassifying entries, 401k deductions and loans, advance, other deductions, employee tax withholding, garnishments, salary increases, retroactive pay adjustments, bonuses, direct deposit).
  • Reconcile pay adjustments, leave, 401k, FSA and Bonuses bi-weekly.
  • Enter Journal Entries, Cash Receipts and Payroll deduction.
  • Create a weekly Task sheet for record keeping of adjustments for each payroll.
  • Respond and research any issues regarding payroll.
  • Provide support to the Chief Financial Officer and Controller as needed.
  • Process manual and void checks and employee adjustments as required.
  • Assist with Timekeeping in as needed.
  • Assist Human Resource with all issues related to employee entering and exits from the company.
  • Assist in the preparation and review of year-end reconciliations pertaining to payroll.
  • Assist in the review and distribution W-2 forms.
  • Assist with auditing and verifying the accuracy of all semi-monthly payroll information for the Controller.


B.S. Business Administration – September 2002 – University of North Carolina, Chapel Hill
A.A. Business – December 2000 – Ohio State University, Columbus


Certified Payroll Professional
Certificate of Completion: Excel 2007

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