Payroll Administrator Resume Sample One

999 Main Street
Any Town, NY 99999
Home Phone: 999-999-9999
Cell Phone: 999-999-9999
Email Address:

John Robinson


Motivated, responsible, and personable individual seeking new career opportunity. Enjoys working with people and data. Is organized, detailed-oriented and strives to provide excellent service to both internal and external customers.


HR Payroll Administrator, ABC Inc. Any Town, NY
May 2008-January 2010

  • Responded to inquires from employees and supervisors regarding payroll matters.
  • Processed all incoming multi-state court ordered garnishments, tax levies, and wage assignments.
  • Prepared & maintained standard payroll reports, queries & conducted appropriate audits to ensure data integrity.
  • Researched & resolved problems performed scheduled activities and communicated with service providers as necessary.
  • Interpreted and ensured compliance with U.S. Federal, state and local tax laws.

Payroll Administrator, XYZ Corp. Any Town, NY
March 2005-April 2008

  • Review time cards for accuracy and resolve any inaccuracies with supervisors.
  • Enter employee hours worked into the system.
  • Run audit reports before and after transmission reviewing data entry and overall totals.
  • Calculate and issue manual checks.
  • Process new hires and terminations.
  • Establish tax exemptions and benefit deductions for new hires.
  • Answer employee questions regarding paychecks, deductions, taxes and paid hours.
  • Track employee vacation time and sick time.
  • Employment verification.
  • New hire reporting.
  • Create and maintain spreadsheets for convention payroll.
  • Ensure compliance with all State and Federal payroll laws.

Payroll Administrator, BCD Inc. Any Town, NY
May 2000-February 2002

  • Responsible for high volume payroll with multi-state and garnishments.
  • Responsible for all accounting aspects of the payroll functions from processing the semimonthly payroll to calculating pay, distributing pay, depositing withheld taxes, reconciling and reporting taxes and maintains records.
  • Utilized Windows-based Payroll and HR system to generate semi-monthly payroll.
  • Maintained database with current employee information.
  • Ensured compliance w-corporate policies regarding pay (Regular time, Overtime, commission, etc.)
  • Uploaded files and performed batch balancing on time, attendance records, reviewed and input employee business expense reimbursements, maintained vacation and sick time balance.
  • Extensive experience with preparing various reports for internal management.
  • Coordinated with Human Resources Department to insure all employees are paid accurately and on time.
  • Completed employment verifications as requested.
  • Processed all in-house semi-monthly multi-state payrolls for 100 + employees.
  • Interfaced with all levels of staff and provide guidance and support relating to payroll policies and practices.
  • Verified employee’s Vacation and Sick balance.
  • Ran reports and conducted checks and balances.
  • Reconciled payroll and benefits invoices.
  • Prepared pay by verifying time records; calculating and producing checks or electronic transfers; calculating and producing quarterly incentive bonuses.
  • Experienced with commissions processing and sales compensation plans.
  • High competency and motivation.
  • Performed regular audits on payroll data to ensure accuracy.
  • Ability to work with deadline, stress.
  • Reconciliation of 401(k), FSA, HSA and other benefits.
  • Reconciliation of payroll tax liability accounts.


  • Educated as an ADP Specialist
  • Educated Microsoft Excel, Word, PowerPoint, Access, and Outlook.
  • 2002-2004 Attended New York University, received a certificate in Accounting and Office Technology.


  • Customer services includes management, employees, vendors, agents and dispatchers
  • Proficient in ADP PC for Payroll, Paylocity, Quick Books, Word, Excel and Outlook.
  • Knowledgeable in General Ledger, Accounts Payable, Accounts Receivable.
  • Familiar with employee 401k, SBP, LTD, STD, HSA plans.
  • Educated in bank reconciliation, taxation, and GAAP accounting procedures.
  • Skilled in oral and written correspondence.
  • Knowledgeable in Internet searches and functions.

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