999 Main Street, Any Town, NY
Cell: 999-999-9999
E-mail: email@gmail.com

Joseph Thompson

Skills

Proficient in Microsoft Office (Word, Excel, PowerPoint, Visio, Outlook), PeopleSoft, SAP, Internet Research. Strong analytical and organizational skills, excellent interpersonal skills, phone manner, and office etiquette. Ability to interact with all levels of Executive Management. Flexibility and adaptability to thrive in a fast-paced, high-pressure environment.

Experience

August 2005 – August 2010 ABC Inc. Any Town, NY
Administrative Assistant

• Answer all incoming calls.
• Coordinate travel arrangements.
• Create and submit travel and expense reports.
• Coordinate all office luncheons and events.
• Prepare marketing materials for prospective clients.
• Maintain all office supplies.
• Manage the office calendar.
• Account for all vacation and sick day usage.
• Submit all accounts payable invoices.
• Ensure personnel files are accurate and secure.
• Coordinate all meetings and logistics for the Director.

July 2004 – August 2005 XYZ Corp. Any Town, NY
Administrative Assistant and Office Manager

• Responsible for transferring confidential material to Human Resource.
• Prepare help request tickets for Repairs and Maintenance when needed.
• Organize incoming and outgoing correspondence for compliance.
• Greet all visitors at door and sign for mail deliveries.
• Edit various legal documents.
• Coordinate office services such as housekeeping, purchasing office supplies, catering, reservations and maintaining office equipment (computers, fax machines, printers, photocopy machine, and telephone systems).
• Manage calendars, schedule appointments and handle all aspects of travel arrangements.
• Answer incoming calls on multi-line phone and respond to public inquiries in a courteous manner within scope of knowledge and authority.
• Prepare Expense Reports and open new accounts for prospect clients.
• Responsible for preparing check requests for all incoming invoices.
• Copy and bind all presentations using necessary office equipment
• Generate invoices on a monthly basis to clients.
• Upload transcripts, audits and various legal documents to organized computer files.
• Contacting clients electronically to inform them of their needed preliminary budget projects.

March 2003 – July 2004 BCD Inc. Any Town, NY
Administrative Assistant

• Answered and routed incoming phone calls for President.
• Coordinated client appointments for the President.
• Created letters and spreadsheets for the President.
• id=”link_tooltip_3″>Coordinated travel arrangements for the President.
• Maintained client contact information and transcribed meeting minutes into the system.

Education

Boston University– 40 credits towards B.S. Degree in Business, Management, and Finance

Click to download the Investment Administrative Assistant Resume Sample Two in PDF.

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