Executive Administrative Assistant Resume Sample One

999 Main Street,
Any Town, NY – 99999
(999) 999-9999 Home
(999) 999-9999 Cell

TOM WEBER

Results-oriented professional Executive Administrative Assistant with 20 plus years of experience in providing effective and flawless support to Senior Executives. Possess the highest degree of integrity with a stellar record of maintaining confidentiality. Adaptable to change and flexible in working overtime, including superb customer service, organizational skills and excellent time management skills.

Administrative Skills

Microsoft Office Suite
Printer, Fax, Filing
Outlook Express
Microsoft Project
Lotus Notes 8
Internet Technologies
Microsoft Visio
Power Point
Publisher
Excel
Smart Draw, Corel Draw
Project Coordination
Soft Dent
Med soft
Documentation and Research
Access
Quick Books
SAP, ERP
Analysis-Front Office point of contact
Proof Reading
Intranet, Cable Transmission
Scanning Technology
80 wpm note hand,75 wpm
Accounts Receivable and Payable

Professional Experience

ABC Inc. – Any Town, NY – Executive Administrative Assistant 6/08-8/09

Calendar maintenance, meeting coordination and screening calls.
Complex international travel arrangements, accurate expense reporting. Visa, Passport and other document preparation.
Quarterly cross-functional corporate Senior Executive Admin meetings, a forum for exchange of best practices, organizational knowledge and business process improvements.
Monthly meetings with Procurement admin team to discuss best practices, organizational updates and address concerns. Mentor to several administrative support personnel.
Coordinated Annual Supplier Conference.
Coordinated weekly staff meetings – prepared agenda, managed presentations, set up conference call and sent high level minutes and action items following staff.

XYZ Corp. – Any Town, NY – Executive Assistant 3/08-5/08

Provided confidential secretarial support to the Office of the Chairman and Executive floor, which included the President, Chief Executive Officer, Chief Financial Officer and General Counsel.
Responsible for coordinating, planning and supporting daily operations and administrative functions.
Prepared highly confidential material and information concerning acquisitions, mergers and personnel matters; maintained current records on officers and directors.
Researched and prepared reports.
Trained and supervised clerical support.
Reviewed all incoming correspondence; determined significance and appropriate action to be taken.
Updated and maintained business and social calendars; arranged board meetings and corporate luncheons; received guests.
Screened and handled telephone calls; coordinated and set up conference calls.
Organized and coordinated extensive travel arrangements.
Prepared expense and budget reports.

BCD Inc. – Any Town, NY – Executive Administrative Assistant 4/2006 – 3/2008

Validated all vendor invoices for processing, approval, and entry.
Developed processes to improve efficiency in invoice payment procedures.
Reconciled payment report and invoice payment records for global vendors.
Maintained integrity of all general department filing.
Proactively recovered over $90,000 in credit memos due to company from various vendors over a four-year period. Implemented continuous process to eliminate outstanding money due.

Education

University of Wisconsin, Madison: Sociology, 1988-1990
University of Washington, Seattle: Secretarial Science, 1979-1981
General Communications – Los Angeles, MD: Business Administration and Office Specialist, 1990-1992

Click to download the Executive Administrative Assistant Resume Sample One in PDF.

Jeff the Career Coach