Administrative Support Resume Sample Two

555-555-5555
123 Main Street, Anytown US 12345
email@gmail.com

Jane Doe

Ability to operate and trouble-shoot general office equipment (e.g., copier, fax, scanner, etc.)
Considerable knowledge of business English, spelling and punctuation, customer service and office practices and procedures
Considerable experience of preparation of invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and, or presentation software.
Typing: 70 WPM, Data Entry: 11,411 KPH
Knowledge of Adobe, Aliquest, MS Access, MS Excel, MS Live, MS OneNote, MS Outlook, MS PowerPoint, Oracle, PeopleSoft, Photoshop, Quickbooks, SAP, Windows 7

Prepare bid packages and proposals
Prepare asbestos notifications for ongoing projects to EPA
Gather pricing for different aspects of contracts throughout the USA & Caribbean
Prepare pre and post submittal and pre-qualification packages.
Handle all paperwork for new hires including background checks.
Track employees for renewal of certificates, physicals, safety classes, and licenses
Prepare and submit permit packages as required
Release of Liens and Notice To Owner
Invoicing and payroll -

Directed all calls and visitors to the appropriate staff member.
Coded and processed vendor invoices. Reconciled bank accounts.
Coded and reconciled American Express and Visa statements as well as intercompany month end bank statements.
Created and maintained accessible, comprehensive files for Canadian transactions, Credit Agricole and BNP Paribas statements for accounting purposes and year end audits.
Acted as liaison with building management, janitorial staff and security on maintenance and security issues.
Booked travel itineraries, hotel accommodations and transportation for a staff of 30+.
Responsible for reserving venues for office events and holiday parties, selecting menu and purchasing employee awards.

Responsible for executing the opening & closing procedures for the reception area.
Manage multiple-line phone system, providing fast efficient service to client inquiries.
Responsible for scheduling meetings for all employees; escorts visitors to staff members’ offices, along with provides hospitality service arrangements as requested by staff.
Compose and distribute inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality.
Sort incoming & outgoing mail. (Manage courier services and shipping and receiving)
Provide Administrative Frontline for managers and supervised assistants.
Maintain conference room reservation schedule.
Facilitate emergency response procedures.
Provide coverage for the receptionist area as needed.

South Suburban College, South Holland, IL
In Progress in Bus. Admin and Paralegal Studies, 3.00 Grade Point Average