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Administrative Coordinator Resume Sample Three

999 Main Street
Any Town, NY 99999 P (999) 999-9999
E email@yahoo.com

David Robinson

EMPLOYMENT HISTORY

ABC Inc., Any Town, NY
Administrative Coordinator – January 2005 to present

  • Provide administrative and project support to Director and Managers.
  • Manage and prioritize calendar of Director, including meeting scheduling, response to meeting requests, notices and logistical arrangements.
  • Oversee and coordinate administrative tasks and functions, including meeting organization, calendar management, and preparation of expense reports.
  • Resolve issues around routine administrative inquiries.
  • Liaise with other administrative coordinators to resolve Managers’ priorities as they link in order to coordinate meetings and mutual objectives.
  • Maintain Library, including ad hoc data request spreadsheet and calendar of upcoming project timelines.
  • Coordinate budget preparation and on-going budget reporting.
  • Prepare and update spreadsheets, documents, reports, and presentations which may contain highly confidential and personally sensitive information.
  • Requisition processing and invoice processing.
  • Maintain files as needed.
  • Research and book travel arrangements, providing detailed itineraries.

XYZ Corp., Any Town, NY
Administrative Coordinator – March 2003 to Dec 2004

  • Provide administrative assistance to Directors.
  • Act as the liaison to staff on behalf of the Directors.
  • Provide direct supervision to temporary employees.
  • Provide administrative and supervisory support to program administrative staff in the areas of all SAP functions: Travel Manager, Purchase Requisitions, Invoice Payments, Procurement Card transactions, as well as collaboration with Inventory verification, meeting planning and program orientations.
  • Provides payroll information by collecting bi-weekly time and monthly leave and attendance records.
  • Responsible for payroll pickup and distribution as well as retaining appropriate signatures of payroll check registries.
  • Monthly verification of departmental procurement cards.
  • Submits monthly accounting reports by assembling, preparing, and analyzing data for approval.
  • Prepare travel request for Director’s office.
  • Process all travel expense reimbursements.
  • Process petty cash reimbursements consistent with company procedures.
  • Process invoice payments, prepare and track progress of purchase requisitions, transfer vouchers and bank deposits.
  • Coordinate Orientations.
  • Maintain employee personnel records.
  • Answer multiline phone system and provide.
  • Order all supplies for office staff and maintain supplies for Copy and Work room.
  • Typing, scanning, faxing, copying, filing and all other duties as assigned.

BCD Inc., Any Town, NY
Administrative Coordinator – March 2002 to March 2003

  • Supported the department by providing secretarial support to the Director and manager.
  • Managed details of multi-party conference calls, in-house and off-site meetings and luncheons, travel arrangements for team members, calendars, itineraries, agendas and preparation of expense reports.
  • Followed-up with Accounts Payable Department to ensure invoices are paid on time.
  • Executed word processing projects, including large-scale mailings, correspondence, and manuals.
  • Handled inventory and requisitioning of supplies; research to secure savings on all items.
  • Collaborated with various levels of management to create seamless administration to our clients.
  • Acted as liaison between management and field personnel to ensure proper communication.
  • Assisted out-of-town clients with travel, hotel and transportation service arrangements.
  • Communicated well with external contacts to properly handle direction of business relations.

SPECIAL SKILLS

Software Application: Windows XP, Word 2003, Excel 2003, PowerPoint 2003, Access 2003, Publisher 2003 Windows 95 Word 97, Excel 97, PowerPoint 97, Access 97, Internet, Microsoft Word 6.0, One Source; Excel 5.0, PowerPoint 4.0, ABC Flow, (Windows); Lotus Organizer, On Time Calendar, Schedule Plus Calendar, Lotus Notes (electronic mail), Prolog Manager 6.5, and Shorthand

EDUCATION

New York University — 1990 Graduate — Executive Secretarial Certificate

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